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Privacy Policy

Ohio Fencing Center Privacy Policy
Effective Date: January 16, 2026
Last Updated: January 16, 2026

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1. Introduction
Ohio Fencing Center (“OFC,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains what personal information we collect, how we use it, how we share it, and your rights regarding your information.
 

2. Information We Collect
A. Membership and Registration Information
When you register for classes, lessons, or membership, we may collect your name, date of birth, email address, phone number, mailing address, emergency contact information, and payment information (processed securely by third‑party payment processors).
 

B. Health and Medical Information
To help ensure safety during fencing activities, we may collect information about allergies, medical conditions, injuries, medications, and physician contact details as provided on waivers and enrollment forms.

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C. USA Fencing Registration Data
All members must complete USA Fencing registration before participating. USA Fencing collects membership information, age verification, and club affiliation data. We may receive and use this data to verify eligibility and club affiliation.

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D. Communication Data
When you contact us by email, phone, in person, or via our website, we may retain copies of your inquiries and our responses.

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E. Coaching and Progress Records
We may maintain records of your skill level, class attendance, technical progress, competition results, and coach notes to provide individualized instruction and track development.

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F. Website Usage Data
When you visit our website, we may automatically collect technical information such as IP address, browser type, operating system, pages visited, time spent on pages, and links clicked, often through cookies and similar technologies.

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G. Parent/Guardian Information
For participants under 18, we collect parent or guardian names, contact information, consent forms, and signed waivers.

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3. How We Use Your Information
We use your information for the following purposes:
 

  • Service Delivery: To enroll you in classes, schedule sessions, manage accounts, and provide fencing programs and services.
     

  • Communication: To respond to inquiries, send class and schedule updates, billing notices, and program announcements.
     

  • Safety and Liability: To maintain health and medical records, administer waivers, respond to emergencies, and support a safe training environment.
     

  • USA Fencing Compliance: To verify membership and comply with national governing body requirements.
     

  • Program Improvement: To analyze attendance, evaluate coaching effectiveness, and improve training programs.
     

  • Competition Registration: To register you for fencing competitions and communicate competition‑related information.

 

4. How We Share Your Information

We do not sell your personal information. We may share information only in the following situations:
 

  • Service Providers: With payment processors, website hosting services, scheduling/booking platforms, and other vendors who support OFC operations.
     

  • USA Fencing: With USA Fencing for membership verification, club affiliation, and competition purposes.
     

  • Coaching and Administrative Staff: With coaches, staff, and administrators on a need‑to‑know basis to provide services and help ensure safety.
     

  • Parents and Legal Guardians: For participants under 18, we communicate with parents/guardians about enrollment, attendance, safety issues, and progress.
     

  • Emergency Responders and Insurance: In the event of an injury or incident, we may share relevant information with medical providers, emergency personnel, insurers, or legal representatives.
     

  • Legal Requirements: When required to comply with applicable laws, regulations, court orders, or lawful government requests.
     

5. Data Breach Notification
If a data breach occurs that affects your personal information, OFC will provide notice to affected individuals within the time frames required by applicable Ohio data breach laws. If a breach affects a large number of residents as defined by law, we will also provide any required notices to consumer reporting agencies or regulators.
 

6. Data Retention
 

  • Active Members: We generally retain member records for the duration of membership and for a period afterward as reasonably necessary for legal, tax, and liability purposes.
     

  • Website Visitors: Cookies and analytics data may be retained for up to two (2) years, subject to our and our providers’ settings.
     

  • Payment Information: Payment card details are processed and stored by third‑party payment processors in accordance with their policies; OFC does not store full card numbers.
     

  • Medical and Waiver Records: Health and waiver information may be retained for several years to meet insurance and legal defense needs.
     

7. Security of Your Information
OFC takes reasonable administrative, technical, and physical measures to help protect your personal information, including:
 

  • Encryption of payment transactions using SSL/TLS (provided by our payment processors or platforms).
     

  • Use of secure systems, passwords, and access controls.
     

  • Limiting access to personal data to personnel who need it to perform their duties.
     

However, no method of transmission or storage is completely secure. By using electronic communications and online services, you acknowledge these inherent risks.

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8. Children’s Privacy
OFC collects information about children under 18 only with the consent of a parent or legal guardian as part of our enrollment and waiver process. For younger children, we may rely on additional parental permissions as required by applicable federal and state child privacy requirements.
 

Parents and guardians may:

  • Request access to their child’s personal information.
     

  • Request correction of inaccurate information.
     

  • Request deletion of certain information, subject to legal and safety‑related retention obligations.
     

To exercise these rights, please contact us using the information in Section 13.

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9. Your Rights and Choices
 

  • Marketing Communications: You may opt out of promotional or marketing emails at any time by using the “Unsubscribe” link in our messages or by contacting us directly. We may still send you non‑marketing messages related to services, billing, or safety.
     

  • Cookies and Tracking: You can adjust browser settings to refuse or delete cookies. Some website features may not function properly without certain cookies.
     

  • Access and Corrections: You may request access to the personal information we maintain about you and ask that we correct inaccuracies.
     

  • Deletion Requests: You may request deletion of certain personal information, subject to our need to retain data for legal, safety, and business purposes.
     

10. Liability Waivers and Assumption of Risk
Participation in fencing and related physical activities involves inherent risks of injury. By enrolling in OFC programs, you (and your parent/guardian, if applicable) sign liability waivers acknowledging these risks and releasing OFC from certain liabilities. Information collected in waivers and related forms is retained as necessary for insurance and legal purposes and to comply with applicable Ohio requirements concerning youth athletic activities and risk acknowledgments.
 

11. Third‑Party Links
Our website may include links to third‑party websites or social media platforms. This Privacy Policy applies only to OFC’s website and operations. We are not responsible for the privacy practices or content of third‑party sites. You should review the privacy policies of those sites before providing any personal information.
 

12. Policy Updates
OFC may update this Privacy Policy from time to time. When we make material changes, we will post the updated policy on our website and revise the “Last Updated” date at the top. Your continued use of our services or website after changes are posted constitutes your acceptance of the updated Privacy Policy.
 

13. Contact Us
If you have questions about this Privacy Policy, or wish to exercise your privacy rights, please contact us:
 

Ohio Fencing Center
Address: 6791 Dublin Center Drive, Dublin, OH 43017
Email: info@ohiofencingcenter.com
Phone: +1.380.250.7636
Website: www.ohiofencingcenter.com

We will review and respond to your inquiry within a reasonable period of time consistent with applicable law.

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